Did you know that the phrase “please be reminded” can come off as overly formal or even abrasive in some contexts? In today’s ever-evolving communication landscape, finding the right way to nudge someone can make a significant difference. Understanding alternatives not only enhances your communication skills but also fosters better relationships, both personal and professional. In this article, we’ll explore 30 creative ways to convey the meaning of “please be reminded,” ensuring your messages hit the right tone.
The phrase “please be reminded” often serves as a gentle nudge in communication, inviting the recipient to recall important information without sounding overly forceful. This expression combines politeness with urgency, striking a balance that can enhance interpersonal dynamics. It’s particularly useful in professional settings where reminders about deadlines or responsibilities can easily get lost in the shuffle of daily tasks.
Understanding the “please be reminded” meaning also extends beyond mere reminder; it hints at the underlying responsibility shared among team members.
Just a Friendly Reminder
A warm and collaborative way to prompt someone, reinforcing that you’re on the same team.
Example: “Just a friendly reminder that our project kick-off meeting is in 10 minutes.”
When to use: With colleagues and teammates on shared tasks. When not to use: In formal reprimands or with people who may misinterpret excessive friendliness.
A Quick Heads-Up
A casual and efficient way to alert someone to upcoming information or a minor change.
Example: “A quick heads-up, the CEO might stop by the presentation, so have the latest deck ready.”
When to use: For giving advance notice or warning about something non-critical. When not to use: For delivering serious bad news or making formal requests.
A soft, almost metaphorical push that is inherently polite and understanding.
Example: “Just giving you a gentle nudge about the vendor quotes we discussed last week.”
When to use: When following up on something that isn’t urgent but has been inactive for a while. When not to use: When the matter is time-sensitive or requires immediate action.
Kindly Note
A slightly more formal and respectful way to direct someone’s attention to an important point.
Example: “Kindly note that the main entrance will be closed for repairs tomorrow.”
When to use: In formal communications or announcements to a broad audience. When not to use: In casual, internal chats where a simpler phrase is more appropriate.
Please Keep in Mind
Please Keep in Mind
A phrase that asks someone to mentally store information for future use.
Example: “Please keep in mind that the client is very detail-oriented, so double-check your work.”
When to use: When giving context or background that influences future actions. When not to use: As a direct reminder for an immediate, specific task.
Don’t Forget
A direct and familiar imperative. Best used sparingly and with a positive tone.
Example: “Don’t forget to bring your lucky mug for the coffee tasting this afternoon!”
When to use: With close colleagues on lighthearted or positive tasks. When not to use: With superiors, clients, or on critical tasks, as it can sound like a command or imply they are forgetful.
A Small Reminder
A humble and minimalistic way to bring something up, minimizing its perceived importance.
Example: “This is just a small reminder to update your status in the project tracker.”
When to use: For minor, administrative, or recurring tasks. When not to use: For high-priority or complex deliverables.
Please Remember
A polite and direct request for recall, more formal than “Don’t Forget.”
Example: “Please remember to submit your expense reports by the 25th to ensure timely payment.”
When to use: For official policies, deadlines, or procedures. When not to use: In casual conversations where a softer phrase would be better.
A Little Reminder
Similar to “A Small Reminder,” this phrase is disarming and non-threatening.
Example: “Sending a little reminder about the team photo today at 2 PM.”
When to use: For social events or low-stakes tasks. When not to use: When the subject matter is serious or urgent.
This is Just a Reminder
A clear and neutral statement that frames the message purely as a reminder, nothing more.
Example: “This is just a reminder that the server maintenance window is scheduled for tonight.”
When to use: For formal, company-wide announcements where tone neutrality is key. When not to use: When you need to add a personal or collaborative tone.
A Subtle Reminder
An indirect and tactful prompt, designed to be noticed without being overt.
Example: “I was just reviewing the Q3 goals and noticed the deadline is approaching. A subtle reminder to take a look when you can.”
When to use: When following up with a senior colleague or someone you don’t want to pressure. When not to use: When clarity is paramount; subtlety can sometimes be missed.
A Mild Reminder
A gentle and temperate prompt that avoids any intensity.
Example: “A mild reminder that the policy on remote work requires filing a formal request.”
When to use: For reinforcing rules or protocols without sounding accusatory. When not to use: In situations that require urgency or emphasis.
A Little Reminder Note
A phrase that implies the message is as brief and insignificant as a sticky note.
Example: “Leaving you a little reminder note: the cookies in the breakroom are up for grabs!”
When to use: For the most trivial, fun, or informal reminders. When not to use: For any professional or time-sensitive matter.
A Brief Heads-Up
Emphasizes both the short nature of the message and the advance warning.
Example: “A brief heads-up: the marketing team has scheduled a last-minute briefing for 3 PM today.”
When to use: When you need to inform someone quickly about a new development. When not to use: For complex information that requires detailed explanation.
A Little Note
The most informal and often affectionate way to remind someone of something.
Example: “Left a little note on your desk—don’t forget we have a lunch reservation at 1!”
When to use: Almost exclusively in personal or very close professional relationships. When not to use: In standard business communication.
A Short Note
A neutral and professional way to indicate a concise message.
Example: “A short note to remind everyone to please clean the coffee station after use.”
When to use: For general, housekeeping-type reminders in a shared space. When not to use: For messages directed at a specific individual about a specific task.
A Quick Mention
Frames the reminder as something being brought up in passing, almost incidentally.
Example: “During the call, I wanted to make a quick mention of the deadline next Friday.”
When to use: When reminding someone within the context of a larger conversation. When not to use: As a standalone message, as it can seem vague.
A Soft Reminder
An especially delicate and unobtrusive way to prompt someone, minimizing any sense of obligation.
Example: “Wanted to send a soft reminder about the feedback you offered to share on the proposal.”
When to use: When following up on a favor, a voluntary task, or with someone you don’t know well. When not to use: For internal team members on critical path items where clarity is more important than softness.
A Timely Heads-Up
A phrase that emphasizes the good timing and usefulness of the reminder.
Example: “A timely heads-up: the forecast calls for heavy snow tomorrow, so plan your commute accordingly.”
When to use: When the value of the reminder is in its timing to allow for preparation. When not to use: For reminders about things that are already past or immediately due.
A Simple Reminder
A straightforward, no-frills phrase that keeps the focus entirely on the information.
Example: “A simple reminder: the system will be down for maintenance from 10 PM to 2 AM.”
When to use: For clear, factual information that needs no extra tone or framing. When not to use: When you are trying to build rapport or soften a repeated request.
A Minor Reminder
A low-key and polite way to remind someone, explicitly downplaying the importance of the nudge itself.
Example: “Here’s a minor reminder to submit your report by Friday.”
When to use: When you want to keep it light and non-intrusive. When not to use: In high-stakes or urgent situations.
